REQUEST FOR PROPOSAL TOWN OF WESTPORT WATER SYSTEM IMPROVEMENT PROJECT In order to assure compliance with the Indiana Office of Community and Rural Affairs (OCRA) and related requirements regarding competitive negotiation of Grant Administration services, the Town of Westport is seeking proposals for the provision of the services described below relating to an OCRA Water Facilities grant. Description of Services Needed Grant Administration services for the grant received for the Water System Improvement project. Type of Contract The Town of Westport will execute a firm, fixed-price type of contract for these services that is contingent on the final commitment of grant funding. All services will be delivered for the agreed upon price. Federal Requirements Prospective offerors should note the successful proposer must meet the following terms and conditions: 1.24 CFR Part 85.36. 2.Title VI of the Civil Rights Act of 1964. 3.Conflict of Interest (24 CFR Part 570). 4.Access to records. 5.Executive Order 11246 - Equal Employment Opportunity 6.Executive Order 12138 - Women Business Enterprise Policy. 7.Architectural Barrier Act of 1968. 8.Age Discrimination Act of 1975. 9.Section 3 Clause - Housing and Urban Development Act of 1968. 10.Section 504 - Rehabilitation Act of 1973. 11.Retention and Custodial Requirements (24 CFR Part 85.42). 12.Executive Order 11063. 13.Affirmative Action Program / Plan. 14.Davis Bacon and Related Acts. Proposal Content The proposal should include the following: 1.A description of expertise, experience and resources directly relevant and available for the proposed project. 2.A list of similar projects previously completed. 3.A list of references. 4.Resumes of professional staff members that will work on this project. 5.Name of person to be in charge of project. 6.Description of scope of services as per Description of Services Needed and proposed prices as per Type of Contract. 7.A project time line. 8.Proposed Fee for Providing Services The proposal shall also provide the following information: name, title, address and telephone number of individuals with authority to negotiate and bind the proposer contractually, and who may be contacted during the period of proposal evaluation. Award of Contract Proposal Evaluation criteria shall include: 1.Specialized experience or technical expertise of the organization and its personnel in connection with the scope of services to be provided and complexity of the project. (40%) 2.Past record of performance on contracts, including quality of work, timeliness and cost control. (20%) 3.Capacity of the organization to perform the work within time limitations, taking into consideration the current planned workload of the firm. (20%) 4.Familiarity of the organization with this type of project or problems applicable to the project. (10%) 5.Cost. (10%) If you are interested in providing the required services, please note that two (2) proposals from each prospective organization must be received by the Town of Westport 207 Johnson Ave., PO Box 579, Westport, IN 47283 no later than 4:00 p.m. local time on October 11, 2019. Each Proposal will be reviewed for completeness and clarity according to the above criteria. Interviews are expected to be held in mid- October. The Town may or may not negotiate the fee schedule with one or more offers. The Town reserves the right to reject any and/or all proposals. The Town is an Equal Opportunity Employer. The contract is tentatively scheduled to be awarded by the Town at or after the October 14, 2019 council meeting. Offerors may desire additional information, a site visit or clarification regarding the proposal. If so, please contact Gloria Alumbaugh, CT 9:00 a.m. and 4:00 p.m. local time at 812-591-3500. GDN-285 9/4 hspaxlp 1581817
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