REQUEST FOR PROPOSAL TOWN OF GREENTOWN, INDIANA In order to assure compliance with the Indiana Office of Community and Rural Affairs (OCRA) and related requirements regarding competitive negotiation of grant administration services, the Town of Greentown is seeking Proposals for the provision of the services described below relating to a water improvements project. The project is to make necessary improvements to the town's water system. Description of Services Needed - Financial Management Services - Environmental Review - Procurement of Engineering and Construction Services - Labor Standards Services - Project Management Services - Compliance with Civil Rights Requirements Services - Grant Close-out Services Type of Contract The Town of Greentown will execute a firm, fixed-price type of contract for these services that is contingent on the final commitment of grant funding. All services will be delivered for the agreed upon price. Federal Requirements Prospective offerors should note the successful proposer must meet the following terms and conditions: 1. 24 CFR Part 85.36. 2. Title VI of the Civil Rights Act of 1964. 3. Conflict of Interest (24 CFR Part 570). 4. Access to records. 5. Executive Order 11246 - Equal Employment Opportunity 6. Executive Order 12138 - Women Business Enterprise Policy. 7. Architectural Barrier Act of 1968. 8. Age Discrimination Act of 1975. 9. Section 3 Clause - Housing and Urban Development Act of 1968. 10. Section 504 - Rehabilitation Act of 1973. 11. Retention and Custodial Requirements (24 CFR Part 85.42). 12. Executive Order 11063. 13. Affirmative Action Program / Plan. 14. Davis Bacon and Related Acts. Proposal Content The proposal should include the following: 1. A description of expertise, experience and resources directly relevant and available for the proposed project. 2. A list of similar projects previously completed. 3. A list of references. 4. Resumes of professional staff members that will work on this project. 5. Name of person to be in charge of project. 6. Description of scope of services as per Description of Services Needed and proposed prices as per Type of Contract. 7. A project time line. 8. Proposed Fee for Providing Services The proposal shall also provide the following information: name, title, address and telephone number of individuals with authority to negotiate and bind the proposer contractually, and who may be contacted during the period of proposal evaluation. Award of Contract Proposal Evaluation criteria shall include: 1. Firm's history and resource capabilities to perform required services. 10 points 2. Evaluation of assigned personnel. 10 Points 3. Related Experience. 10 Points 4. Financial Management and Cost Allocation experience and results. 10 Points 5. Familiarity with local experience and results. 10 Points 6. Ability to relate to project. 10 Points 7. Analysis of narrative statement. 10 Points 8. Reference check. 10 Points 9. Price Comparison. 5 Points The contract will be awarded to the most reasonable, responsible, responsive offeror whose proposal is within the competitive range and determined to be the most advantageous to the Town of Greentown. The Town of Greentown reserves the right to reject any or all proposals. The offeror shall perform, as directed by the State, all of the necessary services required to assist and advise the Town of Greentown on implementing the above referenced IOCRA grant. All respondents will have to comply with all Federal Third Party contract provisions. This project has a 10% MBE/WBE participation goal. If you are interested in providing the required services, please submit your proposal to the town hall located at 112 North Meridian Street Greentown Indiana 46936 no later than 12:00 P.M. local time on January 3, 2017. All proposals should be sealed and marked on the outside IOCRA Grant Administrative Proposals. Each Proposal will be reviewed for completeness and clarity according to the above criteria. Interviews are expected to be held the week of January 9, 2017. The Town may or may not negotiate the fee schedule with one or more offers. The Town reserves the right to reject any and/or all proposals. The Town is an Equal Opportunity Employer. The contract is tentatively scheduled to be awarded by the Town the week of January 9, 2017. Offerors may desire additional information, a site visit or clarification regarding the Proposal. If so, please contact Teresa Duke, Clerk Treasurer at (765) 628-3263 between 9:00 a.m. and 4:00 p.m. local time. K-970 Dec. 16 hspaxlp
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