Madison County Courthouse - Chiller & Tower Equipment Only Notice is hereby given that Madison County hereinafter referred to as Owner is receiving sealed bids for equipment related to the above mentioned project in Anderson, IN. The following information and special notice are presented to prospective bidders who are interested in submitting bids for the specific equipment related to this project. A. Project Information 1. Project Name: Madison County Courthouse - Chiller & Tower Equipment Only 2. Project Owner: Madison County Commissioners 16 E 9th St. Anderson, IN 46016 3. Project Description: The bidding includes providing the Owner with a New Chiller and Cooling Tower. Others will unload, install equipment, connections, and accessories as required. This is an equipment only bid. 4. Project location: 16 E 9th St, Anderson, IN 46016 5. Contract Documents Prepared By: PYRAMID Architecture/Engineering & Construction Administration, Inc. 203 Good Ave. / Indianapolis, IN 46219 / Phone: 317-396-9426 B. Bidding Format 1. There are three equipment packages being bid at this time. This is an equipment bid only. Others will unload, install, and provide accessories as required for equipment to work properly. Equipment contracts will be directly between the individual trade package vendor and the Owner, and overall construction administration of the project will be the responsibility of PYRAMID. The following trade packages are being bid at this time: Trade Package 23CT: Cooling Tower Trade Package 23CW: Chiller - Water Cooled Trade Package 23CA: Chiller - Air Cooled C. Bidding Documents 1.Bidding documents will be made available after 2:00 p.m., Tuesday, November 29, 2016. 2.Bidding documents will be available through: Reprographix. 437 N. Illinois St. Indianapolis, IN 46204 Phone: 317-637-3377 Website: www.reprographix.com Contact Reprographix for information on purchasing bidding document sets. 3.Bidding documents are also on file and may be examined through the following construction reporting services: a. BX-Indiana Website: www.bxindiana.com b. Construction Data Website: www.cdcnews.com c. ISqFt Website www.isqft.com 4.There are no pre-bid meetings for this equipment bid. D. Bid Delivery: 1.Bids shall be sent or delivered in person to: Madison County Auditor 16 E 9th St. Anderson, IN 46016 2.Faxed or e-mailed bids will not be accepted. 3.Bids will be received at the Madison County Auditor's office until 9:30am (local time), Tuesday, December 20, 2016 (This will be considered bid time unless subsequently revised by addendum) and will be publicly read at that time. Bids received after bid time will be returned unopened. 4.Bidders are required to enclose with each bid the following bid forms (in duplicate): a. State Board of Accounts Form 96 (including financial statement) b. Bid Document 003000 - Stipulated Bid Form - Base Bid. c. Bid Security (see below) 5.Each envelope that bids are included in is required to have a label on the outside indicating project name as well as the contractor's name and address. E. Miscellaneous Provisions 1.Each proposal shall be accompanied by a certified check or acceptable bidder's bond made payable to the Owner, in a sum of not less than five percent (5%) of the total amount of the highest aggregate proposal, which check or bond will be held by the Owner as evidence that the bidder will, if awarded the contract, enter into the same with the Owner upon notification from him to do so within ten (10) days of said notification. Should a successful bidder withdraw his bid, or fail to execute a satisfactory Contract, the Owner may then declare the bid deposit of bond or check forfeited as liquidated damages but not as a penalty. 2.The Owner reserves the right to reject any proposal, or all proposals, or to accept any proposal or proposals, or to make such combination of proposals as may seem desirable, and to waive any and all informalities in bidding. Any proposal may be withdrawn prior to the above scheduled time for the opening of proposals or authorized postponement thereof. Any proposal received after the time and date specified shall not be considered. The Owner reserves the right to accept or reject any bid or waive any informality or errors in bidding for a period of 90 days after bid date. 3.All applicable laws, ordinances, and the rules and regulations of all authorities having jurisdiction over construction of the project shall apply to the project throughout. 4.Proposals shall be properly and completely executed on proposal forms included in the Project Manual. Proposals shall include all information requested by State Board of Accounts Form 96 (Revised 2013) included within the Project Manual. Under Section III of Form 96, the Bidder shall submit a financial statement. The Owner may make such investigations as deemed necessary to determine the ability of the Bidder to perform the work and the Bidder shall furnish to the Owner all such information and data for this purpose as the Owner may request. The Owner reserves the right to reject any bid if the evidence submitted by, or investigation of, such Bidder fails to satisfy the Owner that such Bidder is properly qualified to carry out the obligations of the Agreement and to complete the work contemplated therein. HB-906 11/29 12/6 hspaxlp
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