DOCUMENT 00 11 13 NOTICE TO BIDDERS 1.1 FROM: THE BOARD OF SCHOOL TRUSTEES (HEREINAFTER REFERRED TO AS OWNER): A. Rush County Schools B. 330 W. 8th Street C. Rushville, IN 46173 D. BY: Ms. Tammy Jackman, Board Secretary; Publish Dates: March 29,2016 and April 5, 2016 1.2 TO: POTENTIAL BIDDERS A. Notice is hereby given that sealed proposals will be received by the Owner FOR: 1. Hardscape Improvements project at educational facilities located at 1601 N. Sexton Street, and 400 W. 16th Street, Rushville, lndiana. B. UNTIL 1:00 p.m. local standard time on April 19, 2016, at the Administration office located at: 1. 330 W. 8th Street 2. Rushville, IN 46173 C. AT WHICH TIME, all proposals will be opened and publicly read aloud. D. Attendance at the scheduled pre-bid meeting is a MANDATORY condition of bidding the project. The pre-bid meeting will be held at: 1. 10:00 a.m., local time, on April 7, 2016, at the Administration office site listed above. 1.3 PROPOSALS A. Proposals received after the time and date set for the receiving of proposals will be returned unopened. B. Proposals shall be submitted, in duplicate, consisting of the Bid Supplement furnished by the Consultant, with all blanks properly filled in, along with Indiana State Board of Account Form No. 96 (2013), Parts I and II, as required under the statutes of Indiana. C. Proposals must also be accompanied by a certified check, cashier's check, money order or a satisfactory Bid Bond executed by the bidder and an acceptable surety company, as required; made payable to the Owner for not less than five percent (5%) of the total bid price and delivered in a sealed opaque envelope showing the Bidder's name and address. D. All prime contractors submitting bids on the projects shall encourage qualified minority subcontractors to perform any portions of the work in the project not performed by the Contractor's own forces. Bidders shall submit written evidence that quotations have been solicited from qualified minority subcontractors with his bid. 1.4 PROJECT INFORMATION A. Work shall be in accordance with specifications and drawings prepared by the Architect/Consultant (hereinafter referred to as Consultant). 1. STR-SEG (STR Building Resources LLC) 2. Attn: Mr. Andy Robison a. Hardscape Consultant b. Contact email: arobison@str-seg.com 3. 16848 Southpark Drive, Suite 300 4. Westfield, IN 46074 5. Cell: 317-727-6247 / Office-direct/Fax: 317-468-2486 B. Documents are on file, and may be examined at the Consultant's office or the Owner's Administration office. Bidders may also obtain complete sets of documents, for a twenty-five dollar ($25.00) non-refundable fee for each set, from Eastern Engineering, 9901 Allisonville Road, Fishers, IN 46038. 1. Contact Eastern Engineering at (317) 598-0661 to obtain a Project Order Form. 2. Submit a request, by mail or fax, including your company name, address, phone/fax number, and the project name(s), with a check payable to STR Building Resources LLC. 1.5 CONTRACT AWARD A. The project is intended to be let as a single, prime contract. Base and Alternate bids shall be submitted as described in the Bidding Documents. B. The Owner reserves the right to accept or reject any bid or waive any informality or errors in bidding for a period of sixty (60) days from bid date. It is the Owner's Intent to award contracts within thirty (30) days. 1. Should Bidder withdraw his bid within sixty (60) days after bid date without written consent of the Owner, or fail to execute a satisfactory contract, including required bonds, within ten (10) days after written notice of acceptance of Bid, the Owner may declare the Bid Security forfeited as liquidated damages, not as penalty. C. The successful Bidder shall furnish an approved Performance Bond, Labor and Material Payment Bond in an amount equal to one hundred percent (100%) of the Contract Amount, with an approved surety company and said Bond shall remain in full force and effect for a period of twelve (12) months after date of acceptance of the Work. 1. Bonds shall be furnished at time of written Notice to Proceed with the Work. END OF DOCUMENT RR-92 March 29; April 5 hspaxlp
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