ADVERTISEMENT FOR BIDS NOTICE IS HEREBY GIVEN, that Oldenburg Housing Council, Inc. by and through its Governing Board hereinafter referred to as the Owner, will receive sealed bids for Meadowbrook Apartment Renovation project which will consist of the following: Renovation of and addition to the existing building located at 3005 Pearl Street in Oldenburg IN. Site work to repair existing parking lot and add twelve parking spaces, sidewalks, site storm drainage, bioswale, and exterior patio area. Exterior building work includes roof replacement, new CMU/brick/cement board siding, painting, door and window replacement. Renovation of up to 23 apartment units and common areas include handicapped accessibility upgrades, replacement of plumbing fixtures, lighting, HVAC units, appliances, interior finishes and other energy efficiency upgrades. Proposals may be sent by mail or delivery service for which receipt by Owner is documented to Butch Flaspohler, 3005 S. Pearl Street, Batesville, IN 47006 (be advised staff is not always present to receive mail) received no later than 10:00 AM on September 27, 2016 or delivered in person to the bid opening and will be considered by the Owner at a public meeting called to receive such proposals, provided the same shall have been received not later than 10:00 AM local prevailing time, on September 27, 2016 at Meadowbrook Apartments Community Room, 3005 S. Pearl Street, Oldenburg, IN. Proposals received after the bid opening process has begun will be returned unopened. The work to be performed shall include sufficient and proper sums for all General, Construction, Mechanical, Electrical, Installation, Labor, Materials, Tools, Equipment, Taxes (both Federal and State), Permits, Inspections, Licenses, Insurance, Service Costs, and so forth, incident to and required for the construction of the buildings. All materials furnished and labor performed incident to and required for the proper and satisfactory execution of the contracts shall be furnished and performed in accordance with the requirements of the contract documents as proposed by the contractor and containing minimum standards included in the Bidding Requirements Packet. Plans & specifications can be obtained by contacting Repro Graphics: http://www.reprographix.com/contact - p: 317.637.3377 - 800.718.0035 - e: irepro@reprographix.com When requesting plans reference Meadowbrook Apartment Renovation. Questions regarding the plans & specifications should be forwarded to Oldenburg Housing Council, Inc.'s Architect on the project as listed below: Studio 3 Architects Email: kelli@s3architects.com Each proposal must be enclosed in a sealed envelope bearing the title of the project and the name and address of the Bidder. A MANDATORY Pre-Bid meeting for those interested in bidding the project will be held on August 31, 2016, at 10:00 AM at 3005 S. Pearl Street, Oldenburg, IN. This is a mandatory meeting for any general contractor submitting a sealed bid for the project, and only those documented in attendance will be permitted to submit a bid. Sub Contractors are encouraged to attend, but are not required. A walkthrough of the buildings will be done at that time. Each Bidder is responsible for inspecting the Project site and for reading and being thoroughly familiar with the Contract Documents and Specifications. The failure or omission of any Bidder to do any of the foregoing shall in no way relieve any Bidder from any obligation with respect to its Bid. All bidders are required to submit, budgets indicating the overall building costs, including overhead and general conditions and profit, timeline for completing the entire project, required financial statements, a statement(s) of experience, proposed plans for performing the work and equipment available. Bids shall be properly and completely executed on bid forms included in the Specifications. Bids shall include all information requested by Indiana Form 96 (Revised 1987) included with the Specifications. Under Section III of Form 96, the Bidder shall submit a financial statement. A copy of the proposed Financial Statement to be submitted with the bid is included in the bid documents section to these specifications. The Owner may make such investigations as deemed necessary to determine the ability of the Bidder to perform the work and the Bidder shall furnish to the Owner all such information and data for this purpose as the Owner may request. The Owner reserves the right to reject any bid if the evidence submitted by, or investigation of, such Bidder fails to satisfy the Owner that such Bidder is properly qualified to carry out the obligations of the Agreement and to complete the work contemplated therein. Each Bid shall be accompanied by a Certified Check or acceptable Bidder's Bond made payable to the Owner, in a sum of not less than five percent (5%) of the total amount of the highest aggregate proposal (i.e. combination of alternates), which check or bond will be held by the Owner as evidence that the Bidder will, if awarded a contract or contracts, enter into the same with the Owner upon notification from him to do so within fifteen (15) days of said notification. The Owner may make such investigations as deemed necessary to determine the ability of the Bidder to perform the work, and the Bidder shall furnish to the Owner all such information and data for this purpose as the Owner may request. The Owner reserves the right to reject any bid if the evidence submitted by, or investigation of, such Bidder fails to satisfy the Owner that such Bidder is properly qualified to carry out the obligations of the Agreement and to complete the work contemplated therein. Approved Performance and Payment Bonds guaranteeing faithful and proper performance of the work and materials, to be executed by an acceptable surety company, will be required of each contractor at the time he executes his contract. The bonds will be in the amount of one hundred percent (100%) of the contract price and must be in full force and effect. If the Successful Bidder fails to execute and deliver the Agreement and furnish the required contract security within fifteen days after the Notice of Award, Owner may annul the Notice of Award and the Bid security of the Bidder will be forfeited No bidder may withdraw their bid for the period of sixty (60) days following the deadline for receiving bids. A conditional or qualified Bid will not be accepted. No consideration for escalation on prices can be considered, and, therefore, contractors are advised to not include any such escalation clauses in their proposals for this project. The successful bidder must document proper insurance, bonding and licensing requirements prior to contract execution. This project is being funded in part by a HOME Grant from the Indiana Housing and Community Development Authority (IHCDA) and an Affordable Housing Program (AHP) grant from the Federal Home Loan Bank of Indianapolis and is governed by USDA. The contractor to whom the work is awarded shall comply with all IHCDA, FHLBI and USDA rules and regulations as well as those of a federally funded contract. A conditional or qualified Bid will not be accepted. Award will be made to the low, responsive, responsible bidder. The low, responsive, responsible bidder must not be debarred, suspended, or otherwise be excluded from or ineligible for participation in federally assisted programs under Executive Order 12549. Wage rates on the project shall not be less than the federal wage scale published by the U.S. Department of Labor as included in the specifications for Franklin County. Bidders on this work shall be required to comply with the provisions of the President's Executive Order No. 11246, as amended. The Bidders shall also comply with the requirements of 41 CFR Part 60 - 4 entitled Construction Contractors - Affirmative Action Requirements. A copy of 41 CFR Part 60 - 4 may be found in the Supplemental General Conditions of the Contract Documents and Specifications. The Bidders attention is also called to the Minority/Women Business Participation requirements contained in the Project Specifications. The IHCDA has adopted a State goal of 10% participation for minority and women owned businesses for construction related or purchase related contracts for the work. Certified MBE and WBE Contractors and Sub-Contractors are encouraged to bid on this project. Any contractor and sub-contractors awarded any part of this contractor must agree to offering thirty percent (30%) of new employment opportunities to Section 3 residents of Franklin County or sub-contract to Section 3 businesses of Franklin County. Section 3 Businesses (General and Sub-Contractors) are encouraged to bid. The Contractor must meet guidelines and practices established by the IHCDA and appropriate federal regulations including: 1) Executive Order 11246, 2) Section 3 of the Housing and Community Development Act of 1968, as amended, 3) Certification of Non-Segregated Facilities, 4) OMB Circular A-102, 5) Title VI of the Civil Rights Act of 1964, 6) Section 504, Rehabilitation Act of 1973, 7) Age Discrimination Act of 1975, 8) Executive Order 12138, 9) Conflict of Interest Clause, 10) Retention and Custodial Requirements for Records Clause, 11) Contractors and Subcontractors Certifications, and others that may be appropriate or necessary. Contract procurement is subject to the federal regulations contained in the OMB Circular A-102, Sections B and O and the State of Indiana requirements contained in IC-36-1-9 and IC-36-1-12. All applicable laws, ordinances, and the rules and regulations of all authorities having jurisdiction over construction of the projects shall apply to the Projects throughout. OLDENBURG HOUSING COUNCIL, INC. Gerald King, Board President B-99 8/23 8/30 hspaxlp #1229666
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