NOTICE OF REQUEST FOR STATEMENT OF QUALIFICATIONS TOWN OF JAMESTOWN, INDIANA In order to assure compliance with the Indiana Office of Community and Rural Affairs (OCRA) and related requirements regarding competitive negotiation of engineering services, the Town of Jamestown is seeking Statements of Qualifications for the provision of planning technical assistance services relating to a stormwater utility improvements plan. Description of Services Needed A Storm Water Utility Study meeting that meets the following requirements: MINIMUM TECHNICAL REQUIREMENTS Title page Table of contents Numbered pages 2-4 page executive summary Maps, photographs, and/or drawings sufficient to illustrate the critical elements of the planning document Clear easily readable illustrations, tables, and maps Clear concise readable text with a minimum of professional jargon Sources clearly indicated in tables and/or by footnote in text Provide one (1) digital copy and five (5) hard copies of the plan The planning study will comply with: UNITED STATES DEPARTMENT OF AGRICULTURE Rural Utilities Service BULLETIN 1780-2 ELEMENTS OF THE PLAN A.INTRODUCTION/EXECUTIVE SUMMARY Objectives of the plan Scope of the plan Events that led to the planning process Who commissioned the plan Process used in developing the plan Community meetings/discussion How to use the plan B.EXISTING FACILITIES (if applicable): Project Planning Area Location (maps, photographs, sketches) Environmental resources present Growth areas and population trends Existing Facilities/Conditions: Location map History Condition of facilities Collection/Treatment/Storage/Disposal Financial status of existing facilities Current rate schedules, O&M, capital improvements, debt reserve C.NEED FOR PROJECT Health, Sanitation, Security System Operations/Maintenance Growth D.STORMWATER UTILITY FEE RECOMMENDATIONS Recommended utility fee Sample rate ordinances E.IMPLEMENTATION ALTERNATIVES Prioritized outline of specific, quantifiable actions in logical order or phases, including proposed: Description/Design Criteria Maps Environmental Impacts Land Requirements Construction Considerations General estimates of costs (construction, non-construction, O&M) Advantages/Disadvantages of each alternative F.RECOMMENDED ALTERNATIVE Project Design Cost Estimates and financial considerations Timetable Financial tools - local assessments, grants, tax credits Legal tools - ordinances, enforcement policy Workforce - groups and organizations that can help with implementation Proposed revisions and re-connections to existing plans and land use regulations G.SUMMARY/CONCLUSIONS Overview of the plan, process and who was involved Timeframes and mechanisms for evaluation, monitoring and updating the plan H.APPENDICES Survey information Specifications on materials or products Details of any elements of the plan Type of Contract The Town of Jamestown will execute either a firm, fixed-price contract, or a not-to-exceed cost-reimbursement contract for these services that is contingent on the final commitment of grant funding. Federal Requirements Prospective offerors should note the successful proposer must meet the following terms and conditions: 1.2 CFR Part 200 2.Title VI of the Civil Rights Act of 1964. 3.Conflict of Interest (24 CFR Part 570). 4.Access to records. 5.Executive Order 11246 - Equal Employment Opportunity 6.Executive Order 12138 - Women Business Enterprise Policy. 7.Architectural Barrier Act of 1968. 8.Age Discrimination Act of 1975. 9.Section 3 Clause - Housing and Urban Development Act of 1968. 10.Section 504 - Rehabilitation Act of 1973. 11.Retention and Custodial Requirements (24 CFR Part 85.42). 12.Executive Order 11063. 13.Affirmative Action Program / Plan. 14.Davis Bacon and Related Acts. Grant Support has a 10% MBE/WBE goal for all projects funded with Community Development Block Grant Funds. Rate of Qualifications The proposal must include sufficient information regarding qualifications and determine that the respondent is qualified and has relevant experience. Do not include a proposed fee as this is a qualification based selection process. The statement of qualifications should include the following: 1.A description of expertise, experience and resources directly relevant and available for the proposed project. 2.A list of similar projects previously completed. 3.A list of references. 4.Resumes of professional staff members that will work on this project. 5.Name of person to be in charge of project. 6.Description of scope of services as per "Description of Services Needed". 7.A project time line. The statement of qualifications shall also provide the following information: name, title, address and telephone number of individuals with authority to negotiate and bind the proposer contractually, and who may be contacted during the period of evaluation. Award of Contract Evaluation criteria shall include: 1.Specialized experience or technical expertise of the organization and its personnel in connection with the scope of services to be provided and complexity of the project (20pts). 2.Evaluation of assigned personnel (20pts) 3.Past record of performance on contracts, including quality of work, timeliness and cost control (20pts). 4.Capacity of the organization to perform the work within time limitations, taking into consideration the current planned workload of the firm (20 pts). 5.Evaluation of references (20pts). If you are interested in providing the required services, please submit four (4) copies of the Statement of Qualification to the Town of Jamestown, Clerk Treasurer's Office, 421 East Main Street, Jamestown, Indiana 46147 no later than 12:00 p.m. (Noon) local time on September 14, 2016. Each Statement of Qualification will be reviewed for completeness and clarity according to the above criteria. Interviews are expected to be held on September 16, 2016. The Town may or may not negotiate the fee schedule with one or more offers. The Town reserves the right to reject any and/ or all responses. The Town is an Equal Opportunity Employer. The contract is tentatively scheduled to be awarded by the Town on September 19, 2016. Offerors may desire additional information, a site visit or clarification regarding the Statement of Qualification. If so, please contact Katie Conyer between 8:00 a.m. and 4:00 p.m. local time at (765) 676-6331. TLR-417 08/13 #1227881 hspaxlp
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